SHARS Training

Requirements

In accordance with Title 1 of the Texas Administrative Code (TAC), §355.8443(e), each School Health and Related Services (SHARS) provider is required to submit an annual cost report for all SHARS services delivered during the previous federal fiscal year covering October 1 through September 30.

In accordance with Title 1 TAC §355.102(d), it is the responsibility of the provider to ensure that each cost report preparer has completed the required state-sponsored cost report training. Effective October 1, 2011, preparers must complete cost report training every other year for the odd-year cost report in order to receive a certificate to complete both that odd-year cost report and the following even-year cost report. 

2019 Cost Reporting Training Sessions

Effective with October 1, 2011 rule changes, preparers must complete cost report training every other year for the odd-year cost report in order to receive training credit to complete both that odd-year cost report and the following even-year cost report. To have full access to prepare a 2019 SHARS COST REPORT, the preparer must have completed SHARS cost report training for the 2019 cost report. NO EXEMPTIONS from the cost report training requirements will be granted.

SHARS Contacts that attended and received credit for the 2019 SHARS cost report training will automatically be assigned "full access" to the 2019 cost report. SHARS Contacts that have not met the training requirement will have "view-only" access. Full access to the online SHARS cost report will be granted after the cost report training requirement has been met. In order to verify if training requirements have been met, please log onto the State of Texas Automated Information Reporting System (STAIRS) and select the appropriate cost report year to view the Training status. The training for the SHARS Financial Contact will be identified as "FY2018 and FY2019 SHARS".

Please note SHARS Overview trainings may be presented at other related training sessions, however, the SHARS Overview and RMTS trainings do not meet the SHARS cost report training requirement. SHARS cost report training must be met in order to grant the SHARS cost report preparer full access to STAIRS. Cost report training is provided at no charge by the Texas Health and Human Services Commission (HHSC) Rate Analysis Department. Information regarding the training schedule, registration and materials is listed below.

Cost Report Training Schedule

2018 Cost Reporting Training Sessions

Effective with October 1, 2011 rule changes, preparers must complete cost report training every other year for the odd-year cost report in order to receive training credit to complete both that odd-year cost report and the following even-year cost report. To have full access to prepare a 2016 SHARS COST REPORT, the preparer must either: (1) have completed SHARS cost report training for the 2018 cost report; or (2) must attend SHARS cost report training for the 2017 cost report. NO EXEMPTIONS from the cost report training requirements will be granted.

SHARS Contacts that attended and received credit for the 2017 SHARS cost report training will automatically be assigned "full access" to the 2018 cost report. SHARS Contacts that have not met the training requirement will have "view-only" access. Full access to the online SHARS cost report will be granted after the cost report training requirement has been met. In order to verify if training requirements have been met, please log onto the State of Texas Automated Information Reporting System (STAIRS) and select the appropriate cost report year to view the Training status. The training for the SHARS Financial Contact will be identified as "FY2017 & FY2018 SHARS".

Please note SHARS Overview trainings may be presented at other related training sessions, however, the SHARS Overview and RMTS trainings do not meet the SHARS cost report training requirement. SHARS cost report training must be met in order to grant the SHARS cost report preparer full access to STAIRS. Cost report training is provided at no charge by the Texas Health and Human Services Commission (HHSC) Rate Analysis Department. Information regarding the training schedule, registration and materials is listed below.

Cost Report Training Schedule

2017 Cost Reporting Training Sessions

Effective with October 1, 2011 rule changes, preparers must complete cost report training every other year for the odd-year cost report in order to receive training credit to complete both that odd-year cost report and the following even-year cost report. To have full access to prepare a 2017 SHARS COST REPORT, the preparer must have completed SHARS cost report training for the 2017 cost report. NO EXEMPTIONS from the cost report training requirements will be granted.

SHARS Contacts that attended and received credit for the 2017 SHARS cost report training will automatically be assigned "full access" to the 2017 cost report. SHARS Contacts that have not met the training requirement will have "view-only" access. Full access to the online SHARS cost report will be granted after the cost report training requirement has been met. In order to verify if training requirements have been met, please log onto the State of Texas Automated Information Reporting System (STAIRS) and select the appropriate cost report year to view the Training status. The training for the SHARS Financial Contact will be identified as "FY2017 and FY2018 SHARS".

Please note SHARS Overview trainings may be presented at other related training sessions, however, the SHARS Overview and RMTS trainings do not meet the SHARS cost report training requirement. SHARS cost report training must be met in order to grant the SHARS cost report preparer full access to STAIRS. Cost report training is provided at no charge by the Texas Health and Human Services Commission (HHSC) Rate Analysis Department. Information regarding the training schedule, registration and materials is listed below.

Cost Report Training Schedule

Register for Training

Important: Each training session will contain the same material and it is necessary to attend only one session to fulfill the training requirement. Successful completion of the training requires attendance of the entire training session.

Register for Webinar based training

The training presented via Webinar does require registration. Webinar is an interactive online training. Once you have registered, you will receive a website line to access the presentation and a conference call number to call in and participate in the training session.

Class: 2019 SHARS Informal Review Information Session
Date: Thursday, November 14, 2019
Time: 9:00 AM – 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/register/8137889479248481282

 

Class: 2019 SHARS Cost Report Training
Date: Tuesday, January 07, 2020
Time: 9:00 AM - 3:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/register/2731199378514373122

Class: 2019 SHARS Cost Report Training
Date: Tuesday, January 28, 2020
Time: 9:00 AM - 3:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/register/3734145298069383426

Class: 2019 SHARS Cost Report Training
Date: Tuesday, February 11, 2020
Time: 9:00 AM - 3:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/register/1754432830816856834

Class: 2019 SHARS Cost Report Training
Date: Tuesday, February 18, 2020
Time: 9:00 AM - 3:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/register/814814382975311874

Class: 2019 SHARS Cost Report Training
Date: Wednesday, March 04, 2020
Time: 9:00 AM - 3:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/register/6779436265241559810

Class: 2019 SHARS Cost Report Training
Date: Tuesday, March 24, 2020
Time: 9:00 AM - 3:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/register/2595144710181883906

Note: Webinar is an interactive online training and does require registration. You will receive a website link to access the presentation and a telephone number to access the conference call. HHSC is not responsible for any long distance cost associated with the interactive online training.

Training Materials:

  1. Cost Report Training Presentation (.pdf)
  2. SHARS Overview Presentation (.pdf)
  3. MAC Overview Presentation (.pdf)
  4. RMTS Overview Presentation (.pdf)
  5. Cost Report Instructions (.pdf)
  6. Appendix A (.pdf)
  7. Sample Cost Report (.pdf)
  8. SHARS FAQ's (.pdf) (updated 07/24/17)
  9. TEA SHARS Documentation Guidelines Presentation (.pdf)
  10. Texas Medicaid Providers Procedure Manual (TMPPM) (Children's Services Handbook Section 3)

Note: Please review each of the training documents noted above prior to training.