Time Study ECI Training Information

Training Requirements:

To participate in Medicaid Administrative Claiming (MAC) attendance of the following training is mandatory:

MAC Financial Training; and Random Moment Time Study (RMTS) training.

Training is conducted by the Texas Health and Human Services Commission (HHSC).

Provider entities must attend required training each federal fiscal year (FFY). FFY is defined as October 1 through September 30.

Failure to meet annual training requirements will impact the provider's ability to draw federal funding for MAC eligible services.

It is the responsibility of each provider to ensure one or more of their designated Contacts attend training. HHSC strongly recommends that each provider entity require at least two Contacts attend the required training to ensure compliance should employee turnover occur.

Access to the necessary online MAC financial and RMTS systems will be limited to VIEW-ONLY until such time that mandatory training requirements are met.

Annual Training Overview:

MAC Financial Training

Beginning with FFY 2012, MAC financial training will be held separate from RMTS training. It will be mandatory for the MAC Financial Contact to attend the separate MAC financial training each FFY in order to be granted access to the online MAC financial for that FFY. MAC overviews may be presented at other related training sessions however, attendance of the mandatory MAC financial training is the only training that will grant the MAC Financial Contact full access to the online MAC financials.

Each MAC participating provider must designate a "Primary" MAC Financial Contact. HHSC strongly recommends that at least one "Secondary" MAC Financial Contact also be designated to ensure compliance should employee turnover occur.

View additional information regarding MAC Financial training

Annual training conducted by HHSC is mandatory for all Primary and Secondary MAC Financial Contacts. The annual training requirements can be completed by attending webinar training.

FFY2021 Updates –

Consolidated Trainings -  In an effort to simplify qualification requirements for providers, HHSC has consolidated “Initial” and “Refresher” trainings into a single training. Training must be attended by anyone who wishes to gain Financial Contact access, regardless of prior training status.

Streamlined Training Schedule - To further simplify the training process for providers, the training calendar has undergone several changes. 

  • ECI, MHIDD, and LHD are consolidated into a single training.
  • Six trainings are scheduled prior to the 1st Quarter 2021 (OD20)  due date, allowing all providers to qualify before the start of the new Federal Fiscal Year reporting period.
  • One training is scheduled for later in the year to allow for new onboarding staff to receive training for the current FFY, and not to have to wait until the new FFY to start filing MAC Financials for their organization. 

It is important to understand that "full" access to the MAC Financial online system is contingent upon compliance with all annual training requirements. MAC Financial Contacts who have not completed the required training will have "view-only" access that will not allow the entry, modification or submission of required information on the MAC Financial report/claim. It is the responsibility of each provider entity to ensure their designated MAC Financial Contacts attend MAC Financial Contact Training.

Random Moment Time Study (RMTS) Training

Participation in RMTS and compliance with all RMTS requirements is mandatory for participation in MAC.

Beginning with FFY 2012, RMTS training will be held separate from MAC financial training. It will be mandatory for the RMTS Contact to attend the separate RMTS training each FFY in order to be granted access to the online RMTS system for that FFY. RMTS overviews may be presented at other related training sessions however, attendance of the mandatory RMTS training is the only training that will grant the RMTS Contact access to the online RMTS system.

Each MAC participating provider must designate a "Primary" RMTS Contact. HHSC strongly recommends that at least one "Secondary" RMTS Contact also be designated to ensure compliance should employee turnover occur.

View additional information regarding RMTS training

Annual training conducted by HHSC is mandatory for all Primary and Secondary RMTS Contacts. The annual training requirements can be completed by on of two methods:

Initial training - Those who have never attended RMTS Contact training must attend an initial training. Initial training must be interactive and therefore must be conducted via face-to-face, webinar or teleconference.

Refresher training - Those who have ever attended RMTS Contact initial training may attend refresher or may attend initial training again. Refresher training may be conducted via face-to-face, webinar or teleconference, or also via CD's, videos, web-based and self-paced training.

It is important to understand that "full" access to the RMTS online system is contingent upon compliance with all annual training requirements. RMTS Contacts who have not completed the required training will have "view-only" access that will not allow the entry or modification of required information on the RMTS Participant List (PL), or certification of the PL. It is the responsibility of each provider entity to ensure their designated RMTS Contacts attend RMTS Contact Training.

RMTS Contact Training

RMTS contacts are responsible for ensuring compliance with all RMTS requirements. RMTS Contacts must understand their role, the purpose of the time study, appropriate completion of the PL, training requirements for participating staff, completion requirements for RMTS moments, and the timeframes and deadlines for participation.

Full access to the RMTS online system is necessary for the RMTS Contact to develop, update and/or certify the required PL each quarter prior to the PL close date. Failure to certify the PL will result in non-compliance with RMTS requirements and will result in the provider entity being deemed ineligible to participate in Medicaid Administrative Claiming for the specified quarter.

Sampled Staff Training

RMTS Contacts who have successfully completed HHSC training (see above) are responsible for conducting annual training for their participating staff that are randomly selected by the RMTS system to participate in the time study. This sampled staff training must be made available quarterly and can be provided by the RMTS Contact using the "Initial" and "Refresher" training methods describe above.

RMTS Contacts must ensure that sampled staff receives annual training prior to their completion of the RMTS sampled moment. The following items must be included in the annual sampled staff training: overview of the required process to participate in RMTS; review the standards for RMTS response submitted by staff; and, method used to request additional documentation from time study participants when insufficient information was provided in the sampled moment response.

Documentation must be maintained to prove that all staff selected to participate in each quarter's time study received the required annual training. Staff that has not received annual training cannot participate in the RMTS. RMTS Contacts are encouraged to use and distribute to participating staff any materials provided by HHSC regarding the time study.

Cost:

Training is sponsored by the Texas Health and Human Services Commission (HHSC) and is presented at no charge to the provider.

Training Sessions:

The training presented via Webinar does require registration. Webinar is an interactive online training. Once you have registered, you will receive a website line to access the presentation and a conference call number to call in and participate in the training session.

Training schedule:

FFY 2021 (.pdf)

FFY 2020 (.pdf)

Register for training:

Note: Persons who have never attended "initial" training are not eligible to attend "refresher" training and must attend the "inital" training.

MAC Training for ECI

FFY 2021

Training

Date: Thursday, December 17, 2020
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3390868979285092624

Date: Thursday, January 21, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7314972102747928848

Date: Thursday, February 11, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3539021574058203152

Date: Thursday, March 11, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/4010658186304352528

Date: Thursday, April 15, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/4688109081619008272

Date: Thursday, April 29, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6154381504537376784

Date: Thursday, September 16, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: Coming Soon

FFY 2020

Refresher

Date: Thursday, October 24, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/2408298102224160257

Date: Tuesday, November 26, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/95978969523243267

Date: Thursday, January 23, 2020
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/2943972470695762435

Date: Tuesday, February 25, 2021
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/9031515354900960003

Date: Wednesday, April 08, 2020
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6667410324043078403

Inital

Date: Tuesday, November 05, 2019
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3201431914431577089

Date: Tuesday, January 14, 2020
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/2132225026140366337

Date: Thursday, Feburary 06, 2020
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/8372686888025075201

Date: Thursday, April 23, 2020
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3503434773233145601

FFY 2019

Refresher

Date: Thursday, October 25, 2018
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/86847518023647489

Date: Tuesday, November 27, 2018
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6731711955627845121

Date: Thursday, January 24, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6206741332853189121

Date: Tuesday, Febuary 26, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6604757945038393857

Date: Tuesday, April 09, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/8620277107982059011

Inital

Date: Tuesday, November 06, 2018
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3431008835434075393

Date: Tuesday, January 15, 2019
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/1352041254518955009

Date: Thursday, Feburary 07, 2019
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/8104998680249420545

Date: Thursday, April 25, 2019
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/12435869655297281

FFY 2018

Refresher

Date: Tuesday, October 24, 2017
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/276937675885021955

Date: Tuesday, November 28, 2017
Time: 1:00 PM - 3:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/8927863277389453827

Date: Thursday, January 25, 2018
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6905943857282191107

Date: Tuesday, Febuary 27, 2018
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7474919134423958019

Date: Tuesday, April 10, 2018
Time: 1:00 PM - 3:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/3558691812750949635

Inital

Date: Tuesday, November 7, 2017
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3199031663698456065

Date: Thursday, Febuary 8, 2018
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/5094054247822432259

Date: Wednesday, March 7, 2018
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/11428712786354433

Date: Thursday, April 26, 2018
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/4033469729716385539

RMTS Training for ECI

FFY 2021

Refresher

Date: Wednesday, August 05, 2020
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/8870276378178127629

Date: Thursday, August 20, 2020
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/6715317150620909581

Date: Thursday, November 12, 2020
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6625887272864102413

Date: Wednesday, February 03, 2020
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/3292052568726383117

Date: Wednesday, May 05, 2021
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/1964382385812529168

Initial

Date: Wednesday, August 12, 2020
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/5973842792730547726

Date: Wednesday, August 26, 2020
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/2089285803984767757

Date: Wednesday, December 02, 2020
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/946217023073660686

Date: Wednesday, February 24, 2021
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/4604274616499146253

Date: Wednesday, May 19, 2021
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/7447314821019786768

FFY 2020

Refresher

Date: Wednesday, August 07, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7434899124174612225

Date: Wednesday, August 21, 2019
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/2854323787255225601

Date: Wednesday, November 13, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6990204944855544321

Date: Wednesday, February 05, 2020
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/8044157208823060225

Date: Wednesday, May 06, 2020
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/8225915278002408706

Initial

Date: Wednesday, August 14, 2019
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/4685548308687335427

Date: Wednesday, August 28, 2019
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/5957827298048110593

Date: Wednesday, December 04, 2019
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/2745809686174281475

Date: Wednesday, February 26, 2020
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/5720016127099710721

Date: Wednesday, May 20, 2020
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/6543582225034052867

Training materials:

2021 - FFY

ECI RMTS Refresher Training Presentation (.pdf)

ECI RMTS Training Overview (.pdf)

ECI RMTS Training Presentation (.pdf)

2020 - FFY

ECI MAC RMTS Overview (.pdf)

ECI MAC Financial Initial Training (.pdf)

ECI RMTS Refresher Training Presentation (.pdf)

ECI RMTS Training Overview (.pdf)

ECI RMTS Training Presentation (.pdf)