Time Study LHD Training Information

Training Requirements:

To participate in Medicaid Administrative Claiming (MAC) attendance of the following training is mandatory:

MAC Financial Training; and Random Moment Time Study (RMTS) training.

Training is conducted by the Texas Health and Human Services Commission (HHSC).

Provider entities must attend required training each federal fiscal year (FFY). FFY is defined as October 1 through September 30.

Failure to meet annual training requirements will impact the provider's ability to draw federal funding for MAC eligible services.

It is the responsibility of each provider to ensure one or more of their designated Contacts attend training. HHSC strongly recommends that each provider entity require at least two Contacts attend the required training to ensure compliance should employee turnover occur.

Access to the necessary online MAC financial and RMTS systems will be limited to VIEW-ONLY until such time that mandatory training requirements are met.

Annual Training Overview:

MAC Financial Training

Beginning with FFY 2012, MAC financial training will be held separate from RMTS training. It will be mandatory for the MAC Financial Contact to attend the separate MAC financial training each FFY in order to be granted access to the online MAC financial for that FFY. MAC overviews may be presented at other related training sessions however, attendance of the mandatory MAC financial training is the only training that will grant the MAC Financial Contact full access to the online MAC financials.

Each MAC participating provider must designate a "Primary" MAC Financial Contact. HHSC strongly recommends that at least one "Secondary" MAC Financial Contact also be designated to ensure compliance should employee turnover occur.

View additional information regarding MAC Financial training

Annual training conducted by HHSC is mandatory for all Primary and Secondary MAC Financial Contacts. The annual training requirements can be completed by attending webinar training.

FFY2021 Updates –

Consolidated Trainings -  In an effort to simplify qualification requirements for providers, HHSC has consolidated “Initial” and “Refresher” trainings into a single training. Training must be attended by anyone who wishes to gain Financial Contact access, regardless of prior training status.

Streamlined Training Schedule - To further simplify the training process for providers, the training calendar has undergone several changes.

  • ECI, MHIDD, and LHD are consolidated into a single training.
  • Six trainings are scheduled prior to the 1st Quarter 2021 (OD20)  due date, allowing all providers to qualify before the start of the new Federal Fiscal Year reporting period.
  • One training is scheduled for later in the year to allow for new onboarding staff to receive training for the current FFY, and not to have to wait until the new FFY to start filing MAC Financials for their organization.

It is important to understand that "full" access to the MAC Financial online system is contingent upon compliance with all annual training requirements. MAC Financial Contacts who have not completed the required training will have "view-only" access that will not allow the entry, modification or submission of required information on the MAC Financial report/claim. It is the responsibility of each provider entity to ensure their designated MAC Financial Contacts attend MAC Financial Contact Training.

Random Moment Time Study (RMTS) Training

Participation in RMTS and compliance with all RMTS requirements is mandatory for participation in MAC.

Beginning with FFY 2012, RMTS training will be held separate from MAC financial training. It will be mandatory for the RMTS Contact to attend the separate RMTS training each FFY in order to be granted access to the online RMTS system for that FFY. RMTS overviews may be presented at other related training sessions however, attendance of the mandatory RMTS training is the only training that will grant the RMTS Contact access to the online RMTS system.

Each MAC participating provider must designate a "Primary" RMTS Contact. HHSC strongly recommends that at least one "Secondary" RMTS Contact also be designated to ensure compliance should employee turnover occur.

View additional information regarding RMTS training

Annual training conducted by HHSC is mandatory for all Primary and Secondary RMTS Contacts. The annual training requirements can be completed by on of two methods:

Initial training - Those who have never attended RMTS Contact training must attend an initial training. Initial training must be interactive and therefore must be conducted via face-to-face, webinar or teleconference.

Refresher training - Those who have ever attended RMTS Contact initial training may attend refresher or may attend initial training again. Refresher training may be conducted via face-to-face, webinar or teleconference, or also via CD's, videos, web-based and self-paced training.

It is important to understand that "full" access to the RMTS online system is contingent upon compliance with all annual training requirements. RMTS Contacts who have not completed the required training will have "view-only" access that will not allow the entry or modification of required information on the RMTS Participant List (PL), or certification of the PL. It is the responsibility of each provider entity to ensure their designated RMTS Contacts attend RMTS Contact Training.

RMTS Contact Training

RMTS contacts are responsible for ensuring compliance with all RMTS requirements. RMTS Contacts must understand their role, the purpose of the time study, appropriate completion of the PL, training requirements for participating staff, completion requirements for RMTS moments, and the timeframes and deadlines for participation.

Full access to the RMTS online system is necessary for the RMTS Contact to develop, update and/or certify the required PL each quarter prior to the PL close date. Failure to certify the PL will result in non-compliance with RMTS requirements and will result in the provider entity being deemed ineligible to participate in Medicaid Administrative Claiming for the specified quarter.

Sampled Staff Training

RMTS Contacts who have successfully completed HHSC training (see above) are responsible for conducting annual training for their participating staff that are randomly selected by the RMTS system to participate in the time study. This sampled staff training must be made available quarterly and can be provided by the RMTS Contact using the "Initial" and "Refresher" training methods describe above.

RMTS Contacts must ensure that sampled staff receives annual training prior to their completion of the RMTS sampled moment. The following items must be included in the annual sampled staff training: overview of the required process to participate in RMTS; review the standards for RMTS response submitted by staff; and, method used to request additional documentation from time study participants when insufficient information was provided in the sampled moment response.

Documentation must be maintained to prove that all staff selected to participate in each quarter's time study received the required annual training. Staff that has not received annual training cannot participate in the RMTS. RMTS Contacts are encouraged to use and distribute to participating staff any materials provided by HHSC regarding the time study.

Cost:

Training is sponsored by the Texas Health and Human Services Commission (HHSC) and is presented at no charge to the provider.

Training Sessions:

The training presented via Webinar does require registration. Webinar is an interactive online training. Once you have registered, you will receive a website line to access the presentation and a conference call number to call in and participate in the training session.

Training schedule

FFY 2021 (.pdf)

FFY 2020 (.pdf)
 

Register for training:

Note: Persons who have never attended "initial" training are not eligible to attend "refresher" training and must attend the "inital" training.

MAC Training for LHD

FFY 2021

Training

Date: Thursday, December 17, 2020
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3390868979285092624

Date: Thursday, January 21, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7314972102747928848

Date: Thursday, February 11, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3539021574058203152

Date: Thursday, March 11, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/4010658186304352528

Date: Thursday, April 15, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/4688109081619008272

Date: Thursday, April 29, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6154381504537376784

Date: Thursday, September 16, 2021
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: Coming Soon

FFY 2020

Refresher

Date: Tuesday, November 12, 2019
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/2556396820928279043

Date: Thursday, May 07, 2020
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/4445777810889651971

Date: Thursday, August 06, 2020
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/181214218009221648

Initial

Date: Tuesday, December 03, 2019
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3208039979316852738

Date: Wednesday, February 12, 2020
Time: 1:00 PM - 4:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/5023495304984458754

Date: Thursday, March 26, 2020
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7976930871748958978

Date: Thursday, May 21, 2020
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6706374817109632770

Date: Thursday, September 10, 2020
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/1742542720521686541

FFY 2019

Refresher

Date: Tuesday, November 13, 2018
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3765916778343783938

Date: Tuesday, May 7, 2019
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/2128363533562131202

Date: Thursday, August 8, 2019
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7438061314743660802

Initial

Date: Tuesday, December 4, 2018
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7825708432766731522

Date: Monday, February 11, 2019
Time: 1:00 PM - 4:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/5057881423887215874

Date: Tuesday, March 26, 2019
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7634790333231517442

Date: Tuesday, May 21, 2019
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7654964172577967106

Date: Thursday, September 12, 2019
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6276036955074937859

FFY 2018

Refresher

Date: Tuesday, November 14, 2017
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7995191544029287426

Date: Tuesday, May 8, 2018
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3279190459428297218

Date: Thursday, August 9, 2018
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/3109116905644865793

Initial

Date: Tuesday, December 5, 2017
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/158767663706385922

Date: Wednesday, February 14, 2018
Time: 1:00 PM - 4:00 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/6806953725938077698

Date: Thursday, March 1, 2018
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/2033290953041400066

Date: Tuesday, May 22, 2018
Time: 9:00 AM - 12:00 PM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/711094135780385282

Date: Thursday, September 13, 2018
Time: 9:00 AM - 11:00 AM CST (recommended log in time 8:45 AM)
Sign up at: https://attendee.gotowebinar.com/rt/2222645551355162625

RMTS Training for LHD

FFY 2021

Refresher

Date: Wednesday, August 05, 2020
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/8870276378178127629

Date: Thursday, August 20, 2020
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/6715317150620909581

Date: Thursday, November 12, 2020
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6625887272864102413

Date: Wednesday, February 03, 2020
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/3292052568726383117

Date: Wednesday, May 05, 2021
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/1964382385812529168

Initial

Date: Wednesday, August 12, 2020
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/register/8760437365586459405

Date: Wednesday, August 26, 2020
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/register/6655322298651211533

Date: Wednesday, December 02, 2020
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/register/1572183286419499533

Date: Wednesday, February 24, 2021
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/register/769266019747736589

Date: Wednesday, May 19, 2021
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/register/5277677113232253708

FFY 2020

Refresher

Date: Wednesday, August 07, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/7434899124174612225

Date: Wednesday, August 21, 2019
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/2854323787255225601

Date: Wednesday, November 13, 2019
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/6990204944855544321

Date: Wednesday, February 05, 2020
Time: 1:00 PM - 3:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/8044157208823060225

Date: Wednesday, May 06, 2020
Time: 8:30 AM - 11:00 AM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/8225915278002408706

Initial

Date: Wednesday, August 14, 2019
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/749091072576224259

Date: Wednesday, August 28, 2019
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/5261498887597026819

Date: Wednesday, December 04, 2019
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/rt/1395653387732322819

Date: Wednesday, February 26, 2020
Time: 1:00 PM - 4:30 PM CST (recommended log in time 12:45 PM)
Sign up at: https://attendee.gotowebinar.com/rt/4779788549817646595

Date: Wednesday, May 20, 2020
Time: 8:30 AM - 12:00 PM CST (recommended log in time 8:15 AM)
Sign up at: https://attendee.gotowebinar.com/register/3741588991833038595

Training materials:

2021 - FFY

LHD RMTS Refresher Training Presentation (.pdf)

LHD RMTS Training Overview (.pdf)

LHD RMTS Training Presentation (.pdf)

2020 - FFY

LHD MAC Financial Initial Training (.pdf)

LHD RMTS Refresher Training Presentation (.pdf)

LHD RMTS Training Overview (.pdf)

LHD RMTS Training Presentation (.pdf)